On-line Print Management
How does it work?
The most valuable asset to your business is your people and it costs money to keep the best people, but so many companies don't realise the full potential of their people. They are not focused on the core activities, don't take enough care to ensure their people are not bogged down by unrelated tasks and therefore making them less effective.
Here's and example of an average business card order process, processed by an office manager.
- Receive email or telephone request for a set of business cards.
- They will need to locate all the current details.
- Find a printer to produce them, so would have to make a few calls and collect their quotations.
- Even if you only deal with one printer you'll need to contact them to make arrangements.
- Raise a purchase order.
- Email the printer the details.
- Receive a proof back from the printer.
- Email that to the person who requested it with the proof.
- Receive confirmation to go ahead.
- Instruct the printer to proceed.
- 5 times out of 10 they'll need to check up on the printer for delivery.
- Purchase order processed after office manager received cards.
- Invoice received from printer
- Accounts process invoice against purchase order
- Accounts make payment.
- Now do that for every print order over a month, then calculate the true cost to your business.
Datharvest hold the details to all your standard printed materials, every version and office or location. Your complete portfolio along with images is held in one place, including fonts logos and colours. All pricing, delivery timetables, packing etc is all predetermined. Cost centre and budget controls are put into place at the outset, with a real time control facility with a complete overview.
It's all under control.
Dataharvest can accommodate multiple users, each with their own login details. These login details will help track the orders placed my each user, it also dictates which materials that user can order and the budget that user has. Dataharvest has a central administration user, this person will be the controller and have access to all areas. Any items that need approval prior to order will go via this user, so there is always a complete control from start to finish.
It's so simple to process an order, you can have multiple users if you like. It's just that easy.
- User login via password protected website
- Select item for order from drop down menu (in this case a business card)
- Input their current details
- A PDF proof is generated for approval, at the same time.
- Once approved, that's it. It's then processed. Done a few minutes that's all it takes.
- Dataharvest will allocate ref number, against budgeted cost centre and place the order into the tracking facility.
- Within the agreed delivery timetable the cards will be delivered.
More importantly an invoice will only be generated once a month or week, making it so much easier for your accounts department to process.
Now think about how much time and money this option can save you?
Dataharvest can help you make sure that your people are not distracted from what keeps you ahead of your competition.
